Personal Information to be Collected
The personal information referred to in this Policy shall mean the personal information stipulated in Article 2, Paragraph 1 of the Act on the Protection of Personal Information (Act No. 57 of 2003). In order to achieve the purposes stated in "2. Purpose of Use of Personal Information" below, the Company will acquire the Applicant's personal information, including but not limited to the following, from the Applicant, recruitment agents, or outsourced service providers such as background check agencies:
The personal information acquired by the Company may include sensitive information such as gender, health status, and nationality (hereinafter referred to as "Sensitive Information"). The provision of Sensitive Information is voluntary, and the Company will only acquire Sensitive Information with the Applicant's prior consent. The Company will use the acquired Sensitive Information only to the extent necessary for the improvement of the Company's recruitment process (including diversity promotion), appropriate assignment of work, health management, and support for obtaining necessary visas or work permits.
Purpose of Use of Personal Information
The Company will use the personal information acquired from the Applicant only within the necessary scope for the purpose of the Company's recruitment activities as follows:
Except as permitted by law, the Company will not use the Applicant's personal information for purposes other than those stated above. If the Company handles the Applicant's personal information beyond the scope necessary to achieve the purposes stated above, the Company will obtain the Applicant's separate consent.
Provision of Personal Information to Third Parties
Except as otherwise provided below, we will not provide the personal information of applicants to third parties without the consent of the applicants themselves. However, this provision does not apply if the third party is located overseas as defined in Article 24 of the Personal Information Protection Act.
Commissioning of Personal Information Handling to Third Parties
We may entrust all or part of the handling of personal information to a business partner within the scope necessary to achieve the purpose of use as described in "2. Purpose of Use". In such cases, we will conduct a sufficient examination to ensure that the business partner meets the selection criteria established by us and ensure that the personal information is properly managed under contract. Please note that the business partner may include third parties located overseas as defined in Article 24 of the Personal Information Protection Act, and in such cases, we may provide personal information within the necessary scope for the commissioning.
Management and Security of Personal Information
We will safely store the personal information obtained from applicants in a server environment that is not accessible to the general public and make every effort to prevent unauthorized access, loss, destruction, alteration or leakage, etc. In regard to the personal information of applicants who have been accepted for employment, we will store and manage it based on our internal regulations as employee information. For the personal information of applicants who have not been accepted for employment, we will retain it within the necessary scope for the improvement of our hiring process, provision of information on future employment opportunities and events, etc. for a certain period of time.
Procedures for Disclosure, Correction, and Suspension of Use of Personal Information
We will respond appropriately in accordance with applicable laws if we receive a request for disclosure, correction, or suspension of use of personal information from applicants. If you wish to make a request for disclosure, correction, or suspension of use of personal information, please contact the person in charge of our company as indicated in "9. Contact Us". Please note that the following information is not subject to disclosure, correction, or suspension of use:
If an applicant wishes to correct personal information submitted via the registration form, we will accept the correction by re-submitting the latest personal information reflecting the correction via the registration form.
Improvement and Update of This Policy
For inquiries regarding this policy, including "6. Procedures for Disclosure, Correction, and Suspension of Use of Personal Information", please contact the following person in charge of our company at the address below: 39F Shibuya Scramble Square, 2-24-12 Shibuya, Shibuya-ku, Tokyo 150-6139 wesionaryTEAM Co., Ltd. Recruitment Email Address:email@example.com Established March 7, 2022